Executive Assistant to the CEO

Administration

ABOUT IMPACT HUB MANILA 

We believe that true progress stems from supporting innovation and empowering purpose-driven individuals. Impact Hub Manila is a platform that is globally connected and locally rooted.

We offer collaborative work spaces, curated events, a wide-array of training programs, access to funding, and a vibrant tribe of like-minded individuals.

WHAT YOU WILL DO:

  1. Answering phone, e-mail, social media, and web  inquiries, directing calls, messages and providing basic company information

  2. Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.

  3. Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.

  4. Plans/organizes and implements events such as meetings, business luncheons, or client dinners

  5. Manages executive schedule and acts as liaison for executive team

  6. Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings

  7. Handles confidential information; organizes and maintains files

  8. Prepares information and research for executive needs

  9. May help plan company events, meetings, and employee team building activities or special projects.

  10. Coordinates with assistants, staff, and receptionists of partner organizations  as needed.

WHO WE ARE LOOKING FOR:

  • Bachelor’s Degree in Business Management, Commerce, and other related courses

  • At least 1 year related experience in being an executive assistant.

  • Comfortable in a fast-paced environment with multiple tasks and projects at hand

  • Able to organize and manage large amounts of files, tasks, schedules, and information

  • Self-directed and able to work without supervision

  • Energetic and eager to tackle new projects and ideas

  • Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed

  • Answers phone inquiries, directs calls for executive team

  • Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.

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