Operations and Administrative Specialist

Administration

ABOUT IMPACT HUB MANILA 

We believe that true progress stems from supporting innovation and empowering purpose-driven individuals. Impact Hub Manila is a platform that is globally connected and locally rooted.

We offer collaborative work spaces, curated events, a wide-array of training programs, access to funding, and a vibrant tribe of like-minded individuals.

WHAT YOU WILL DO:

Operational Support:

  1. Manage operational workflows to ensure that deadline are met.

  2. Respond to questions and requests of Hubbers.

  3. Answer incoming calls/e-mails and assume other reception duties when needed

  4. Invoicing of monthly Hubber payments, tracking of payments, issuing and keeping track of receipts, depositing of cash/checks when needed

  5. Identifying points of improvement in the current system and suggesting improvements

  6. Other duties and responsibilities that may be assigned from time to time

HR Support:

  1. Ensure timely payment and posting of government mandated benefits: SSS, PHILHEALTH, HDMF, WITHHOLDING TAXES

  2. Assistance with business permit renewal

  3. Assistance with leave tracking and 201 files

  4. Assistance with exit clearance of employees

  5. Assistance with HMO benefit coordination, application, and payments

  6. Assistance with tracking of onboarding process

  7. Other duties and responsibilities that may be assigned from time to time

Administrative Support:

  1. Assistance with keeping track of receipts/disbursements in projects and events

  2. Assistance with events logistics

WHO WE ARE LOOKING FOR:

Bachelor’s Degree in Business Management, Commerce, and other related courses

  • At least 1 year related experience in the Administration, bookkeeping, payroll, compensation & benefits, and/or finance

  • Knowledgeable about purchasing, invoicing, compensation and benefits, payroll. Knowledge in Google Drive, Xero, Excel, or other administrative applications is an advantage.

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